Records management and collecting policies
The mission of the University of British Columbia Archives is to serve as the institution's corporate memory by identifying, preserving and making accessible for use, the University's permanently valuable records. In pursuing this mission, the Archives acquires corporate records (regardless of physical form or characteristics) created or received by University officers and employees in the course of their duties on behalf of the institution. The Archives also acquires the private fonds of selected faculty members, administrators and former students, as well as the records of independent student, alumni and employee organizations. In addition to its archival functions, the University Archives also coordinates and implements the institution's records management program.
Finding aids, guides and publications
The University website provides information about the functions and activities of the UBC Archives, new features, hours of operation, staff, policies regarding use and access, information on UBC records management program, general description of holdings, publications, thesis preparation information, and links to other websites. Of special interest to researchers are the virtual displays, Textual Records Inventories, which provide online access to full, multi-level finding aids, the UBC Library Digital Collections and Services, a searchable database consisting of images and bibliographic descriptions of historical photographs from the University Archives and Rare Books and Special Collections, a database for the UBC Archives Audio Visual Collection, a database of UBC Historical Photographs, and a database of digitized University Publications and Serials, which provides online access to more than 60,000 scanned pages of The Ubyssey (1918-1998), UBC Reports (1955-2002), the Alumni Chronicle (1931-2000), as well as its successor Trek, and other university publications.